How to Take Minutes at Board Meetings

Making minutes at board meeting may seem like a simple task however, there are numerous factors to consider to ensure that the process is efficient and accurate. Meeting minutes that are precise and impactful can shield the board from legal liability and boost the efficiency of their meetings.

In addition to recording discussions and decisions, the minutes of meetings must also include important information like who attended the meeting and who was absent, the time, and location of the board meeting. The inclusion of these details will ensure that the minutes are an accurate record of the board’s meeting and will be an information source for future meetings.

It is also important to note that minutes should not transcribe the entire conversation that was held in the meeting, since this could cause problems later on if someone were to take the minutes out of context. It is usually more beneficial to summarise key points and outcomes of the discussion, and not record the length of each item or detail provided by a director during the meeting.

Lastly, it is important that the secretary of the board be prepared to take minutes by bringing all of the material needed to take their minutes at the meeting. This might mean bringing a pen and notebook or, in the case of a company that utilizes a https://loveboardroom.com/ board management software tool, having all of the necessary information in an online portal for board members. It is also a good idea to have backup copies either in the form of a hard drive that is accessible to the board.