The Benefits of a Board Portal

A well-designed and implemented board portal will save a lot of money in the long run because it reduces the cost of administrative tasks like sending meeting papers and minutes via email. The best ones are also easy to use, which helps make it easier for new directors to become familiar quickly, and be familiar with the company’s policies and procedures.

A good portal allows boards and committees collaborate more efficiently. They can prepare for meetings and share documents. They can also communicate with one another between meetings by using videoconferencing integrated into the system. The most effective systems will also include security features to prevent unauthorised access and protect confidential documents. They will be able to streamline the installation process, which means that the system can be operational with little board members disruption. They are hosted in the cloud, and won’t create additional strain on an organization’s IT infrastructure.

The most effective software for managing boards has a range of tools to aid the work of the various members of the governance structure. This includes the chairperson of the board, the administrative staff that prepares meeting materials and keeps the board informed between meetings. They also offer an easy-to-use, turnkey solution that anyone with basic computer knowledge is able to operate or comprehend and use, with minimal support from IT.

They will also be able to create legally binding digital signatures and automatically create meeting minutes from the agenda that can be distributed right after the meeting has been completed. This will reduce the time needed for directors and corporate secretaries to process and distribute documents.